Admin Assistant + Director of First Impressions
1080 is a talented and diverse team of designers, thinkers, scientists, diplomatic geniuses, poets and dog lovers. By trade we are Architects, Interior Designers, Technologists and Planners, but at heart we are builders of communities who collaborate with people and businesses to plan, design and build great spaces. We believe in design and its power to transform – quite simply we know that design can change the world one detail, one room and one building at a time and we thrive on the continuous growth this mission brings us.
If you are looking to collaborate, innovate and design, and are striving for excellence and continuous improvement we’d love to talk to you!
1080 is seeking a bright, dynamic person to work as our receptionist or “Director of First Impressions”. Your role will involve setting the tone for how the office feels, looks and operates on a daily basis as well as providing support to the leadership team in general administrative functions.
What You Will Do
*Provide high level customer service and hospitality to clients
*Professionally Answering and directing phone calls using a multi-line phone system
*Taking and passing messages in a timely manner
*Setting up board rooms for executive level meetings
*Booking meeting rooms and ordering catering
*Assisting the team with mass mail outs
*Processing incoming and outgoing mail and couriers
*Performing light housekeeping tasks
*Preparing meeting minutes, memos and letters as required
*Minimum of 3 years’ experience working in a dynamic, fast-paced office environment in a similar role
*Experience providing excellent customer service within a busy environment
*Ability to develop a strong genuine rapport over the phone and in person
*Demonstrated ability to manage time effectively, ensuring priorities and deadlines are met within a busy office environment with constant interruptions
*Proficient in Microsoft Word, Excel, and Outlook – InDesign an asset
*Exceptional verbal and written communication skills to effectively communicate with all levels of internal and external stakeholders
*Strong attention to detail
*Professional image and excellent customer service and interpersonal skills
Along with working with a fun, dynamic and close-knit team,1080 offers a fast-paced working environment that includes work life balance, competitive salary, generous benefits package, tuition reimbursement, team building and more.
If you’re looking for a new role in a growing design firm, we’d love to connect with you to discuss this exciting opportunity.
Please submit your cover letter and resume to firstname.lastname@example.org.